It’s Performance Review Season!

The annual performance review cycle is underway. The Department of Pediatrics has established a goal to have all performance reviews completed no later than February 29, 2020. Below is an outline of the necessary steps to complete this process.

P&S Review Process

  1. Employee selects “Create New Review” in the online performance review tool to initiate the review.
  2. Employee completes self-evaluation in the online performance review tool and submits to the supervisor via the online performance review tool by December 13, 2019. You can submit by selecting the green button titled “Submit Performance Review”. Attached are tips to assist you with completing a well-rounded self-evaluation.
  3. Supervisor utilizes request feedback option in the online performance review tool.
  4. Supervisor completes Performance Review in the performance review tool (does not finalize).
  5. Supervisor meets with employee to review and discuss the performance review and rating.
  6. Once completed, supervisor selects “Finalize Performance Review” which sends the form to employee for acknowledgement.
  7. Employee adds additional comments and acknowledges review with electronic signature.
  8. Performance Review and Peer Review report is automatically uploaded into employee’s ePersonnel file. Please allow 24 hours for the system to complete this process.

You can access the Performance Review tool and last year’s review through Self-Service under the Personal tab (refer to picture below). Additionally, your completed Performance Review from 2018-2019 is available via your ePersonnel file in Self-Service under the Documents section.

If you need a copy of your current job description to use as a reference during this process, you may email the general Pediatrics HR email address (listed below). In the event your job duties and responsibilities have changed or evolved over the last year, please work with you supervisor to update your job description and return an updated copy to Pediatrics Human Resources.

Please do not hesitate to email PedsUIChildrensHR@healthcare.uiowa.edu with any questions.

Two Epic Upgrades Coming in December

There are two important Epic upgrades coming in December.

  • December 7 – 2019 System Upgrade
    • The next system update to Epic goes live December 7th at 1:00 AM. Check out the Epic Report Support Site for a full deck of upgrade slides.
    • Beginning October 28, providers can also begin practicing with the new Epic layouts and features in the Epic Playground.
    • There will be drop-in help days established in the near future so any provider can drop-in and get some help with the new updates, as needed.
  • December 17 – MyChart Proxy Access update
    • UI Health Care has decided to provide parents and legal guardians with full access to their child’s information via MyChart up until 14. At that point, they can continue to view their child’s MyChart account, but with a limited level of access to information. They can print immunization records, send messages to clinic staff, and pay bills. Additionally, parents and legal guardians always have access to any portion of their child’s medical record to which they are legally entitled. They can request this information via MyChart or in a letter addressed to Health Information Management Department.
    • This change from full to limited access in MyChart for parents and legal guardians when the child turns age 14 will go into effect on December 17, 2019.
    • Additionally, if the patient has a long-term chronic illness, we have now created a new type of MyChart Parental/Legal Guardian (Unrestricted) Access.  This allows providers to grant full parental/legal guardian access after the child turns 14 years old.  This access is good for one year and needs to be renewed annually if appropriate.  Providers will need to have private conversations with both the patient and parent/legal guardian before access can be granted. 
    • Additional resources can be found here or here.

Halloween Costume Reminder – 2019

Everyone working, learning, and volunteering at UI Hospitals and Clinics is reminded that the Professional Appearance Policy (HR-03.21) prohibits holiday or event-themed costumes, including Halloween costumes.

Because play is an evidence-based and critical component of care for pediatric patients at UI Stead Family Children’s Hospital, two exceptions to the policy will be allowed on Thursday, Oct. 31:

  1. From 7 a.m. to 7:30 p.m., UI Stead Family Children’s Hospital faculty and staff whose primary clinical assignment is in UI Stead Family Children’s Hospital inpatient units and clinics may wear appropriate, kid-friendly costumes. As always, clinical staff must always wear their ID badges without attachments and with picture/name visible while on duty (no lanyards, badge worn at lapel level, NOT on waist or belt).
  2. From 2:00 to ~4 p.m. faculty and staff members who are participating in the UI Stead Family Children’s Hospital “Trunk or Treat” event in the Gerdin Family Lobby (Level 1) may wear appropriate, kid-friendly costumes for the event only.

The following costumes/accessories are not permitted:

  • Masks or other full-face coverings
  • Costumes that interfere with clinical duties and/or patient safety
  • Costumes depicting monsters, death, controversial political figures or other frightening characters
  • Items resembling guns or weapons
  • Costumes which promote harmful stereotypes, including those based on race, creed (religion), color, national origin, age, gender, disability, sexual orientation, or gender identity
  • Costumes that are of a revealing nature that would not be considered acceptable under normal work circumstances
  • Unclean or soiled clothing items

All other faculty, staff, student employees, and volunteers are expected to adhere to the Professional Appearance policy by not wearing Halloween costumes, masks, or makeup.

Thank you for helping to ensure a safe and respectful work environment.

Dr. Danielle Rios Joins the Division of Neonatology

Please welcome Dr. Danielle Rios to the Stead Family Department of Pediatrics as Clinical Associate Professor of Pediatrics.

Dr. Rios earned her BS from the Arizona State University in 2001. Next, she earned her medical degree from the University of Arizona College of Medicine in 2006. Dr. Rios completed pediatric residency training in 2009 at Baylor College of Medicine and completed neonatology fellowship training in 2012 at the same institution. Additionally, she completed a clinical pharmacology fellowship, clinical investigation and clinical scientist Training program at Baylor College of Medicine from 2010-2014. Dr. Rios received additional training in Targeted Neonatal Echocardiography from 2014-2017 at the Hospital for Sick Children, Toronto. She is board certified in Pediatrics and sub-boarded in neonatal-perinatal medicine. Dr. Rios has been working as an Assistant Professor of Pediatrics at Baylor College of Medicine in her third year of a K23 award.

Dr. Rios will provide inpatient services divided among NICU Bays 1, 2/3 and level VI. In addition she will assist with helping to enhance and grow our Neonatal Hemodynamics (TnECHO) program. Her specific research focus will relate to the development of predictive algorithms and risk scores for common neonatal morbidities using an enhanced IT infrastructure called SickBay.

Please join us in welcoming Dr. Rios to the Department, University, and the community!

Dr. Eroglu Joins the Division of Gastroenterology, Hepatology, Pancreatology and Nutrition.

Please welcome Dr. Yasemen Eroglu to the Stead Family Department of Pediatrics as Clinical Professor of Pediatrics.

Dr. Eroglu received her MD from Hacettepe University School of Medicine, Ankara, Turkey in 1982 and completed pediatric residency training at Hacettepe University Children’s Hospital in 1989. Next, she completed pediatric gastroenterology, hepatology and nutrition fellowship training at Northwestern University School of Medicine in 2001. Additionally, Dr. Eroglu completed a clinical biochemical genetics fellowship at Mount Sinai School of Medicine in 2003. She is board certified in Pediatrics and board eligible in gastroenterology. Dr. Eroglu has been a Clinical Associate Professor at Oregon Health and Science University since 2011.

Dr. Eroglu will staff pediatric gastroenterology clinics at the Children’s Hospital and outreach, attend on the inpatient and consult service, share on-call responsibilities, participate in teaching and educational activities within the Department and help rebuild the pediatric liver transplant program in the Division of Gastroenterology, Hepatology, Pancreatology and Nutrition.

Please join us in welcoming Dr. Eroglu to the Department, University, and the community!

Dr. Porayette Joins the Cardiology Division

Please welcome Dr. Prashob Porayette to the Stead Family Department of Pediatrics as Associate in Pediatrics.

Dr. Porayette received his MBBS from B.J. Medical College (Gujarat University), Ahmedabad, Gujarat, India in 2004. Next he received his Master of Science in Endocrinology – Reproductive Physiology, at the University of Wisconsin-Madison in 2007. Dr. Porayette completed his pediatric residency training at Indiana University School of Medicine in 2011. Dr. Porayette completed Cardiac Pathology Fellowship training at Boston Children’s Hospital, Harvard Medical School in 2012 and continued his cardiology fellowship training at the Hospital for Sick Children in Toronto, ON Canada in 2015. Additionally, he completed MRI cardiac fellowship training at the same institution in 2016. Dr. Porayette has been working for the Stead Family Department of Pediatrics as a Visiting Associate in the Division of Cardiology, but recently became Associate in Pediatrics.

Dr. Porayette will staff general, adult congenital, and connective tissue disease cardiology clinics as well as coverage of the imaging program. Additionally, he will share in the coverage of the cardiology inpatient and consultation services.

Please join us in welcoming Dr. Porayette to the Department, University, and the community!

Departments Seeks Applicants for Fellowship Coordinator

The Stead Family Department of Pediatrics is seeking a Fellowship Coordinator to assist in the design, planning, integration and evaluation of fellowship curriculum; manage application enrollment process; ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and graduate medical education (GME) office; and manage teaching resources.

Some of the specific duties will include:

  • Some of the specific duties will include:
  • Coordinating administrative and operational activities for multiple Pediatric Fellowship programs in collaboration with Pediatric Fellowship Program Director(s) and the Vice Chair for Education within the Stead Family Department of Pediatrics.
  • Monitor national subspecialty match system and prepare reports for Pediatric Fellowship Director pertaining to success and suggested methods for improvement.
  • Plan and organize events for Pediatric fellowship Program (graduation, retreat, etc.).
  • Plan, schedule and facilitate orientation for incoming fellows. Compile required documentation for orientation packet, including documentation guidelines and electronic medical record training at UIHC.  
  • Organize and coordinate Departmental Fellow Core Curriculum for Pediatric Fellowship Programs, including weekly conference series. 
  • Serve as liaison for site visits with ACGME and GME (internal).
  • Monitor Pediatric Fellowship Program expenditures, including travel, books, food and Departmental Fellow Core Curriculum series.
  • Collaborate with Residency Education and Medical Student Education Programs within the Department.

We are encouraging all interested departmental candidates to consider applying for this great opportunity. To review or apply for this position click here. The posting close date is October 4, 2019. You are encouraged to contact John Heinemann or Maeve Jackowski Price with any questions about the position.

Please assist in our recruitment efforts by sharing this information with those who may be interested and meet the required qualifications. Thank you!

Department Seeks Applicants for Admin Services Coordinator

The Stead Family Department of Pediatrics is seeking an Admin Services Coordinator to support the functions and daily operations of multiple Divisions in the Department of Pediatrics at the direction of the Department’s administrative leadership team.

  • Support the daily operations of an office, project or program, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures
  • Support assigned division director in planning, developing, coordinating and implementing short and long range goals as outlined in the strategic plan for the division
  • Assist with recruitment including coordinating visits, arranging travel and planning itineraries
  • Assist with bi-weekly ELMS editing of division timecards
  • Adherence to University and Departmental policies regarding purchases and expense management to meet division fiscal responsibilities.
  • Understand business need/justification for the use of any UI funds and applies sound judgment.
  • Collect, analyze, maintain and provide information on various divisional activities. 
  • Support Division operational and programmatic functions at the direction of the Division leadership.

We are encouraging all interested departmental candidates to consider applying for this great opportunity. To review or apply for this position click here. The posting close date is October 4, 2019. You are encouraged to contact John Heinemann or Stefanie Pirkl with any questions about the position.

Please assist in our recruitment efforts by sharing this information with those who may be interested and meet the required qualifications. Thank you!

Dr. Kate Robb Joins the Division of Critical Care

Please welcome Dr. Katharine Robb to the Stead Family Department of Pediatrics as Clinical Assistant Professor of Pediatrics.

Dr. Robb received her BS from University of Wisconsin 2005. She then earned her medical degree from the University of Iowa in 2012. Dr. Robb completed both her pediatric residency and critical care fellowship training at the University of Iowa Stead Family Department of Pediatrics from 2012-2018. Subsequently, she recently completed fellowship training in Cardiac Intensive Care and ECMO at Great Ormond Street Hospital for Children, London, United Kingdom. She is board certified in Pediatrics and board eligible in Critical Care.

Dr. Robb will attend on both of the PICU inpatient teams, share on-call responsibilities, participate in teaching and educational activities within the Department and to help continue the development of the Critical Care program in the Stead Family Department of Pediatrics.

Please join us in welcoming Dr. Robb back to the Department, University, and the community!

Meet the New Child Life Manager, Jodi Bauers

Ms. Jodi Bauers, MM, CCLS, CPI! joined the UI Stead Family Children’s Hospital team as Manager, Child Life Program on June 24, 2019.

Jodi received her Bachelor of Science degree in Leisure Studies (therapeutic recreation emphasis) from the University of Iowa in 1991. She completed graduate studies at Aquinas College, receiving her Masters of Management degree in 2012.

Jodi brings to Iowa extensive and diverse experience in the Child Life profession as a leader, educator, and children’s health care professional. This includes over 11 years as Manager, Child Life Services at Helen DeVos Children’s Hospital and Monroe Carell Jr. Children’s Hospital at Vanderbilt. Additionally, Jodi’s professional practice has been informed by experience at Cincinnati Children’s Hospital and most recently, Riley Hospital for Children in Indianapolis.

Actively involved at the national level in the Association for Child Life Professionals (ACLP), Jodi currently serves on the Volunteer Recognition and Engagement and Leadership Development Mentor committees.

  • Office: 22130-C [Level 2] SFCH
  • Phone: 319-356-4469
  • Email: jodi-bauers@uiowa.edu