New Baby!

Congratulations to Cody Ching, MHA, Associate Clinical Department Administrator, and his wife Erin Olufs, PhD, Clinical Assistant Professor of Psychiatry, on the birth of their new son, Malcolm Olufs Ching.

Malcolm was born Sunday, January 12, 2020, weighing 7 lbs 10 oz. All the family is doing well.

Children’s Miracle Network and Dance Marathon Funding Opportunities Now Available

Children’s Miracle Network and UI Stead Family Children’s Hospital Discretionary Gift Fund requests for 2020 are open. Submission deadline is Friday, Feb. 14. Visit “Funding Requests, UI Stead Family Children’s Hospital” under “Administration and Staff” on The Point.

Research Applications: This funding opportunity is seeking high risk/high reward innovative research projects to advance/improve stem cell transplantation and/or immunotherapies for pediatric cancer patients. Both basic science and clinical intervention development projects are eligible.  

Individuals who were awarded funding for a research project in 2019, are not eligible for a renewal.  The instructions are attached to submit a new application.

Note:  As with all Pediatric Research Applications, please submit an internal Grant Submission Checklist along with your application to:  peds-research@uiowa.edu If you have any questions, please contact:  Angi Roemerman atpeds-research@uiowa.edu or call (319) 678-8876.

Non-Research Applications: The UI Dance Marathon Allocations NEW Application can be found here.  If you have not been funded by Dance Marathon in the past year, please submit this new application by February 14th

Renewal applications: The UI Dance Marathon Allocations RENEWAL Application can be found here.  If you currently have a project funded through this committee, please submit this renewal application by February 14th

Website:  https://dancemarathon.uiowa.edu/about/allocations/

Transition to University Shared Services for Financial Transactions

We are excited to announce the Stead Family Department of Pediatrics will officially partner with University Shared Services (USS) to standardize financial related functions including purchasing, travel, and reimbursement effective February 1, 2020.

Currently, there are more than 120 faculty and staff engaging in over 14,000 transactions per year in the Department.  The inconsistency in our process along with the large volume of transactions can lead to delays in reimbursement, auditing errors, and increased risk. The decision to partner with USS will allow us to streamline financial transactions, reduce processing timelines, and allow faculty and staff to focus on other activities related to our clinical, education, and research missions.

USS will assign two highly trained representatives to process our transactions.  Both Representatives (below) will be located within our central administrative offices in BT 2000 and provide the following scope of services:

In Scope (handled by USS)

  • Procurement Card reconciliation
  • Travel Expense Vouchers (TEV)
  • eBuy requisitions
  • eVouchers
  • pReqs

Out of Scope (remains with Department faculty/staff)

  • Travel arrangements and trip creation
  • Procurement Card purchases
  • Lab and research purchases

Additional information will be provided by your Division’s Administrative support staff. The attached cheat sheet can also be useful in learning how to utilize USS.

Pham Named Finance Manager for the Department

We are pleased to announce that Phuong Pham has been promoted to Finance Manager in the Stead Family Department of Pediatrics. She has been serving as the interim Finance Manager since October 1, 2019 and will assume her new position immediately.  As Finance Manager, Phuong will oversee all areas of finance, including financial reporting, research, clinical trials, budgeting, and department fund flows.

Phuong joined the Department in December 2016 as a Senior Financial Analyst. In her role, she was responsible for collaborating with the Finance Manager multiple functions, including financial reporting, budget development, and assisting with the Departmental incentive plan. Previously, Phuong served as a Financial Analyst in central finance with UI Health Care overseeing and preparing Medicare cost reports, Tricare reimbursement reports, and assisting with Medicaid audits. 

Prior to joining the University, Phuong held multiple roles in the Finance Departments at both New Pioneer Coop and Frontier Coop as a Certified Public Accountant. 

Phuong received a bachelor’s degree in Electrical Engineering from Posts and Telecommunications Institute of Technology in Ho Chi Minh City, Vietnam and bachelor’s degree in Business Administration from the University of Iowa.

Please join us in congratulating Phuong!

John M. Heinemann, MHA, MPH; Interim Clinical Department Administrator

Clinical Research Nurse Coordinator Opportunity

The Stead Family Department of Pediatrics is seeking a Clinical Research Nurse Coordinator to assist in programmatic development to support clinical investigations in Pediatrics and serve as a clinical coordinator for a subset of clinical research studies in multiple disciplines within the department. The coordinator will be involved in all aspects of research including patient recruitment and enrollment, patient education and assessment, data collection and monitoring, regulatory documentation, and coordination of research visits with all appropriate disciplines. The coordinator will independently manage multiple research trials, and work collaboratively with other coordinators throughout the Department. Programmatic activities will include serving as primary contact for a national pediatric clinical trials group, assisting in monitoring department-wide compliance, and providing creative input regarding optimization of pediatric clinical research. Minimum qualifications include a Bachelor’s Degree in Nursing, a valid Iowa Nursing License and 3 or more years of clinical experience.

Interested candidates can review or apply for this position here. Additionally, please assist in our recruitment efforts by sharing this information with those who may be interested and meet the required qualifications! Questions? Please contact maeve-jackowski@uiowa.edu.

Join the Pediatrics Food Drive

This year, the pediatrics residency program is participating in a Food Drive organized by one of our PL-2s, Christina Kim! We are competing against the Family Medicine and Ob/Gyn residency programs to see who can get the most donations. The donations will be going to CommUnity, an incredible group that provides crisis resources in addition to operating a local food bank and mobile food pantry. For more info on them, please check out the CommUnity website.

Faculty/staff participation is voluntary, but very welcome and appreciated. Below you will find a list of their most needed items, but of course, donations are not restricted to these items. They will even take open bottles of detergent or shampoo, etc as long as they are at least half full.

  • Canned fruit in juice
  • Peanut butter
  • Canned meat
  • Baby diapers
  • Baby formula
  • Rice and pasta
  • Canned soups/stews
  • Toilet Paper
  • Laundry detergent
  • Financial donations

The food drive will end on December 6th.

You can drop off your donations

  • in Dr. Amy Stier’s office in 2030 BT.
  • the Chief’s office in E 201 GH.
  • or can give them to any resident and ask to have them placed in the resident lounge at your convenience.
  • For cash donations, you can donate via the website above or can give them to Dr. Stier or the Chiefs.

Thank you! Kaitlin Stein and Emily Hvidston, Pediatric Chief Residents 2019-2020, University of Iowa Stead Family Children’s Hospital

It’s Performance Review Season!

The annual performance review cycle is underway. The Department of Pediatrics has established a goal to have all performance reviews completed no later than February 29, 2020. Below is an outline of the necessary steps to complete this process.

P&S Review Process

  1. Employee selects “Create New Review” in the online performance review tool to initiate the review.
  2. Employee completes self-evaluation in the online performance review tool and submits to the supervisor via the online performance review tool by December 13, 2019. You can submit by selecting the green button titled “Submit Performance Review”. Attached are tips to assist you with completing a well-rounded self-evaluation.
  3. Supervisor utilizes request feedback option in the online performance review tool.
  4. Supervisor completes Performance Review in the performance review tool (does not finalize).
  5. Supervisor meets with employee to review and discuss the performance review and rating.
  6. Once completed, supervisor selects “Finalize Performance Review” which sends the form to employee for acknowledgement.
  7. Employee adds additional comments and acknowledges review with electronic signature.
  8. Performance Review and Peer Review report is automatically uploaded into employee’s ePersonnel file. Please allow 24 hours for the system to complete this process.

You can access the Performance Review tool and last year’s review through Self-Service under the Personal tab (refer to picture below). Additionally, your completed Performance Review from 2018-2019 is available via your ePersonnel file in Self-Service under the Documents section.

If you need a copy of your current job description to use as a reference during this process, you may email the general Pediatrics HR email address (listed below). In the event your job duties and responsibilities have changed or evolved over the last year, please work with you supervisor to update your job description and return an updated copy to Pediatrics Human Resources.

Please do not hesitate to email PedsUIChildrensHR@healthcare.uiowa.edu with any questions.

Two Epic Upgrades Coming in December

There are two important Epic upgrades coming in December.

  • December 7 – 2019 System Upgrade
    • The next system update to Epic goes live December 7th at 1:00 AM. Check out the Epic Report Support Site for a full deck of upgrade slides.
    • Beginning October 28, providers can also begin practicing with the new Epic layouts and features in the Epic Playground.
    • There will be drop-in help days established in the near future so any provider can drop-in and get some help with the new updates, as needed.
  • December 17 – MyChart Proxy Access update
    • UI Health Care has decided to provide parents and legal guardians with full access to their child’s information via MyChart up until 14. At that point, they can continue to view their child’s MyChart account, but with a limited level of access to information. They can print immunization records, send messages to clinic staff, and pay bills. Additionally, parents and legal guardians always have access to any portion of their child’s medical record to which they are legally entitled. They can request this information via MyChart or in a letter addressed to Health Information Management Department.
    • This change from full to limited access in MyChart for parents and legal guardians when the child turns age 14 will go into effect on December 17, 2019.
    • Additionally, if the patient has a long-term chronic illness, we have now created a new type of MyChart Parental/Legal Guardian (Unrestricted) Access.  This allows providers to grant full parental/legal guardian access after the child turns 14 years old.  This access is good for one year and needs to be renewed annually if appropriate.  Providers will need to have private conversations with both the patient and parent/legal guardian before access can be granted. 
    • Additional resources can be found here or here.

Halloween Costume Reminder – 2019

Everyone working, learning, and volunteering at UI Hospitals and Clinics is reminded that the Professional Appearance Policy (HR-03.21) prohibits holiday or event-themed costumes, including Halloween costumes.

Because play is an evidence-based and critical component of care for pediatric patients at UI Stead Family Children’s Hospital, two exceptions to the policy will be allowed on Thursday, Oct. 31:

  1. From 7 a.m. to 7:30 p.m., UI Stead Family Children’s Hospital faculty and staff whose primary clinical assignment is in UI Stead Family Children’s Hospital inpatient units and clinics may wear appropriate, kid-friendly costumes. As always, clinical staff must always wear their ID badges without attachments and with picture/name visible while on duty (no lanyards, badge worn at lapel level, NOT on waist or belt).
  2. From 2:00 to ~4 p.m. faculty and staff members who are participating in the UI Stead Family Children’s Hospital “Trunk or Treat” event in the Gerdin Family Lobby (Level 1) may wear appropriate, kid-friendly costumes for the event only.

The following costumes/accessories are not permitted:

  • Masks or other full-face coverings
  • Costumes that interfere with clinical duties and/or patient safety
  • Costumes depicting monsters, death, controversial political figures or other frightening characters
  • Items resembling guns or weapons
  • Costumes which promote harmful stereotypes, including those based on race, creed (religion), color, national origin, age, gender, disability, sexual orientation, or gender identity
  • Costumes that are of a revealing nature that would not be considered acceptable under normal work circumstances
  • Unclean or soiled clothing items

All other faculty, staff, student employees, and volunteers are expected to adhere to the Professional Appearance policy by not wearing Halloween costumes, masks, or makeup.

Thank you for helping to ensure a safe and respectful work environment.