Transition to University Shared Services for Financial Transactions

We are excited to announce the Stead Family Department of Pediatrics will officially partner with University Shared Services (USS) to standardize financial related functions including purchasing, travel, and reimbursement effective February 1, 2020.

Currently, there are more than 120 faculty and staff engaging in over 14,000 transactions per year in the Department.  The inconsistency in our process along with the large volume of transactions can lead to delays in reimbursement, auditing errors, and increased risk. The decision to partner with USS will allow us to streamline financial transactions, reduce processing timelines, and allow faculty and staff to focus on other activities related to our clinical, education, and research missions.

USS will assign two highly trained representatives to process our transactions.  Both Representatives (below) will be located within our central administrative offices in BT 2000 and provide the following scope of services:

In Scope (handled by USS)

  • Procurement Card reconciliation
  • Travel Expense Vouchers (TEV)
  • eBuy requisitions
  • eVouchers
  • pReqs

Out of Scope (remains with Department faculty/staff)

  • Travel arrangements and trip creation
  • Procurement Card purchases
  • Lab and research purchases

Additional information will be provided by your Division’s Administrative support staff. The attached cheat sheet can also be useful in learning how to utilize USS.

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